Accounts Receivable I

Job Description

Why Work Here? “Family Oriented, Great Benefits, Unlimited Earning Potential”

About Vitracoat, Inc:

Vitracoat has been manufacturing quality industrial coatings for over 70 years and powder coatings for over 30 years.

At the core of the Vitracoat brand is a trusted family-owned international leader of quality powder coatings. Throughout the years Vitracoat has expanded operations across multiple continents and is ranked amongst the top powder coating manufacturers in the world. We are a company of over 1000 employees, with production capacities exceeding 80 million pounds per year. Our powder coatings can be found in everything from everyday objects to aerospace and beyond. With our North American Headquarters in Elkhart, Indiana and with offices across the western hemisphere we are available to offer the best service and delivery in the industry.

Description
Accounts Receivable will work directly with all departments to ensure all payment types are deposited, collections are professionally handled, and invoicing and credit memos are processed accurately and efficiently. This role requires exceptional communication, rapid response times and time management skills. He/she will lead by example regarding productivity, effective communication, 6S, software knowledge, CI behaviors, and outcomes. Account Receivable I is expected to be the key person in protecting Vitracoat’ s largest US asset (AR), and guarding separation of duty between departments. This role is part of the accounting team and will include participating and managing special projects as assigned.

• Requirements
• Must be able to complete all documented tasks which includes but is not limited to
  • Ensure that all payments are deposited and reconciled. This includes running credit cards, reconciling end of day reports, depositing checks, and managing inbound wire and ACH transfers.
  • Invoice sales orders, pull the paperwork based on matched POD, add associate freight, check and report errors.
  • Process credit memos with appropriate documentation and approvals
  • When all other research has been completed, get approval and process customer refunds in a timely manner
  • Setup new accounts and refresh existing accounts as necessary
• Keep Past Dues over 90 days under 1% of total AR by
  • Quickly addressing deductions and over payments
  • Investigated deductions and reconcile with sales and customer
  • Actively collecting funds from delinquent customers
  • Set credit limits and work receivables to minimize write off and collections.
  • Keep accurate comments on customer interactions and payment plans
• Ability to investigate invoicing and other issues for customer service, and field sales team, and drive to resolution.
  • Raw materials management
  • Monitoring inventory levels and adjusting orders based on production needs and stock availability.
  • Creating and processing purchase orders for raw materials, ensuring accurate quantities and specifications.
  • Identifying and selecting suppliers
  • Maintaining accurate records of materials received, used, and on hand, and generating reports for management.
• Work with all departments professionally and effectively.
• Professionally and consistently escalate issues to management and leadership teams.
• Understand how ERP systems link departments and have the ability to research functionality for more efficient processing.
• Must have a comprehensive knowledge of accounting procedures and principles.
• Teamwork skills with the ability to collaborate effectively with colleagues and other departments
• Exceptional problem-solving skills, attention to detail, and organizational skills.

Summary
This individual will be expected to work as part of a team and independently under the supervision of the Accounting Lead. He/she will be expected to use good judgment, and ethical decision-making abilities, managing individual day to day tasks, as well as backup assignments. This is a full-time, “in-office position, Monday-Friday.